CORE GROUP COORDINATOR POSITIONS

Membership Accounts Coordinator:

• Receive all payments and member intake info.


• Create and manage member accounts.


• Send bundled payments to the farm as they come in.


• Track accounting, balances, admin fee, low income donations.


• Keep updated database with member info.


• Create distribution lists with Distribution Coordinators


• Communicate with farmers regarding accounting, #’s, etc.

Distribution Coordinators (Wednesday and Saturday):

• Arrange for distribution materials to be at distribution


• A Binder, B Binder, Master Binder


• Lists (A & B weeks, Veg, Fruit,


• Volunteer Check off


• Produce drop off /weekly share record list


• Weekly notes


• What ran out, problems, etc.
  
• Banner & Tent, etc.
  
• Manage Core distribution volunteers

Workshift Coordinators (Wednesday and Saturday):

• Maintain calendar of volunteer shifts for both market and distribution volunteer shifts.


• Keep database of volunteer completion.


• Email members reminding about upcoming volunteer shifts.


• Facilitate different volunteer opportunities for members who would like to fulfill requirement by working at the farm or with GreenDome’s composting efforts.

Sign Up Coordinator:

• Assess sign up needs


• Determine whether improvements could be made to sign up/ intake procedure


• Manage sign up process
  
• Train core members on member intake process


• Facilitate member intake through:
  
• sign up events


• communication with members


• other events or venues if appropriate
  
• Simplify and improve the intake process where possible


• Update the farm regularly during sign up


• Communicate with Core group regarding sign up updates
  
• Facilitate information transfer from member intake to Distribution, Workshift, and Accounting coordinators obtaining information as needed.

Events Coordinator:

• Create community by organizing 4 events and 2 Farm Trips that are repeated on an annual basis. Coordinator will not necessarily be in charge of all events but will facilitate their organization.


• Coordinator is also in charge of organizing 3 farm visits; 1 in each season--Spring, Summer, & Fall including arranging transportation (carpool, vans,etc) and food (BYOBag lunch, potluck picnic, farm bbq, etc).
  
• Sign-up Potluck:
  Kick-off sign-ups for returning members with a welcoming pot-luck


• Welcome mixer:
  A happy hour cocktail mixer and orientation before the first pickup. Event will be an intro to the CSA for new members and an opportunity for the core to facilitate half share people who will be switching weeks and picking up for others, etc. Possible “Meet the Farmer” presentation.


• Spring Farm Trip


• Summer Event:
  This could be an “Iron Chef” event, a potluck, Supperclub, or some other event involving summer vegetables and CSA community.


• Summer Farm Trip


• Fall Farm Trip


• Harvest Dinner:
  Annual November potluck/fundraiser for Just Foods.

Secretary:

• Regularly attend monthly Core meetings.


• Take minutes at monthly Core meetings.
  
• Send draft minutes out to the CSA Core prior to the following meeting.


• Update and keep records of final minutes.
  
• Update yearly Membership Agreement and write or update other general Core documents as needed in conjunction with the Communications committee.


• Archiving/ maintaining of general CSA documents (excluding member records kept by Accounting and Signup) throughout the season.

IT Coordinator:

• Maintain and update the website as needed


• Responsible for web server and domain registrations


• Responsible for creating and changing passwords including those to the gmail account, web host, and domain registrar


• Oversee any software purchase, creation, and/maintenance


• Make sure the CSA is using the best practices for ensuring the security of our members information

Low Income Coordinator:

• Implement subsidized shares as established by core group
  
• For 2009: up to 3 mega combo shares at 75% discount


• Liaise with GRC pastors for names and contact info of candidates; meet with candidates to inform them of requirements and benefits of CSA, answer their questions; arrange for them to be signed up; work with others to figure out best way for weekly payments to happen; sort out any details
  
• During distribution season, arrange for leftover food on both Wednesday and Saturday to be donated to food program(s)
  
• For 2009: all to Greenpoint Reformed Church (used by their soup kitchen and food pantry programs)


• Arrange for members to help with delivery

Communications Coordinator:

• Write weekly newsletters to CSA members.


• Update website
  
• Post newsletter to blog


• Post additional new blog entries


• Update or create website content as needed
  
• Communications Committee
  
• Host regular Committee meetings


• Oversee and organize meetings/members
  
• Check and respond to email from CSA members


• Handle press inquiries


• Oversee member surveys


• Other communications related tasks as needed