Core Group Meeting Minutes—September 22, 2009
Draft Minutes
I. News from Garden of Eve Farm
No significant news reported.
II. Updates
A. Distribution Update
1. Discussion about 12 pm cut off time on Saturdays
Unanimous consensus was to hold firm to the exact 12 pm cut off time (no grace period) for picking up at Saturday distribution. Suggestion made to emphasize this and its necessary rationale to members in the first newsletter of the season and in the website FAQ.
B. Accounting update
Natasha reported the account balances and checks written.
C. Communications Committee Update
Wendy presented a report on the results of the Early Season Survey, which is available for review on the Google Group. Response was generally positive; signup and amount of produce received responses for improvement. Consensus was to do the next survey at end of the season rather than do a mid-season survey.
D. Website/ IT Update
Rebecca is looking into redoing the website to give coordinators more access to update the pages themselves.
E. Events Update
Vanessa reported on upcoming events, including the planned end-of-season potluck (harvest dinner) which will be held in November. She is also looking into a canning or pickling class.
F. Low Income Update
Kevin reported that the food drivers are working out and the two LI members on Saturdays are doing well; still no appropriate candidate for Wednesday; we discussed selling Wednesday share in order to recoup funds.
VOTE TO SELL THE WEDNESDAY SHARE (PRO-RATED): APPROVED, 11 in favor, none opposed.
Kimberly and Kevin relayed the idea of requesting a grant from the Citizens Committee of NYC for the low income shares, which other CSAs have done. There was discussion about how we can standardize the way we identify low income candidates so that this criteria can be announced at start of season. Natasha proposed that in the interest of long-term viability a grant be requested to fund a revolving loan, rather than for funding a few fully subsidized shares.
MOTION TO REQUEST CCNYC GRANT TO FUND A REVOLVING LOAN APPROVED BY VOTE, 9 in favor; 2 for requesting a subsidized shares grant.
Kimberly will write and submit a grant proposal.
G. Workshift Update
No significant news reported.
H. Incorporation Committee Update
Dawn presented the insurance coverage quotes received (commercial package, volunteer accident, and directors & officers liability), the options available to the CSA, and estimated increased admin cost to members.
Volunteer Accident coverage has been purchased as previously authorized. Our attorney advises both D&O and Commercial Package coverage. Option #1 is D&O coverage up to $500,000; Option #2 is D&O coverage up to $1,000,000.
VOTE ON PURCHASING LIABILITY INSURANCE: PURCHASE APPROVED, 11 in favor, none opposed.
VOTE ON PURCHASING D&O COVERAGE TO $1M OR $500K: $1M PURCHASE APPROVED, 11 in favor, none for $500K.
Dawn to ask Ted about deadline for completing bylaws.
III. Report on CB1 meeting re: proposed Greenmarket move
In October the Farmer’s Market will move to Union Avenue. Dawn reported that we have the blessing of the head of the Greenmarket and the Parks Department to remain in our current Saturday distribution area.
Kimberly volunteered to make a CSA banner for Saturday distribution in order to distinguish the CSA from the farmer’s market.
Dawn reported that according to the Greenmarket, if we wanted to select a date to sell our cookbooks at the Greenmarket we would be allowed to do that.
IV. Earlybird signups to begin in November? (Eve’s request)
Eve is requesting 2010 signups begin in Nov or Dec 2009; consensus is that if so, we will need to make decisions about signup soon so that we can work out details, procedures, etc.
MOTION TO DEVOTE OCTOBER MEETING TO ELECTING 2010 COORDINATORS APPROVED BY VOTE, 11 for, none opposed.
MOTION TO ALERT NICOLE (2009 SIGNUP COORDINATOR) TO HOLD OFF ON 2010 SIGNUP PLANNING (IF ANY) UNTIL OCTOBER MEETING DISCUSSION APPROVED BY VOTE, 11 for, none opposed.
Wendy to post coordinator descriptions to the website.
V. Meat at the CSA
Wendy presented the results of the Meat Share survey; many responses were positive about adding a meat share to the CSA. Consensus was to devote November meeting to Meat Share discussion (pros/cons, feasibility, options, etc) and alert members to this.
VI. Proposal to send out Core Meeting Minutes in the CSA newsletter.
MOTION TO SEND LINK TO MINUTES IN THE NEWSLETTER APPROVED BY VOTE, 11 for, none opposed.
VII. CSA Timeline (Nicole/Griffin)
No significant news reported.
NEXT MEETING: October 11, 2009; 4-6 PM, Lutheran Church of the Messiah
Facilitator: Natasha
Minutes: Katie
Snacks: Vanessa
Labels: core group meeting